Duties of an administrative secretary pdf

Your role as an administrative secretary can involve working with managers, executives, and other personnel in a business or organizational office. The use of a typewriter, shorthand, dictaphone andor standard. In a general office environment, your duties will typically consist of data entry, word processing, office management, document preparation and filing, presentation creation. Administrative secretary description of work general statement of duties. Also executive secretary and administrative assistant jobs. Save your documents in pdf files instantly download in pdf format or share a custom link. The secretary has to carry out general office administration duties from time to time. In a general office environment, your duties will typically consist of data entry, word processing, office management, document preparation and filing, presentation creation, and performing basic office accounting tasks. The as is responsible for providing secretarial and administrative work for the head of a department or office, or other executive staff member. Secretary series, gs0318 ts64 june 1982, ts34 january 1979 titles the title secretary applies to all nonsupervisory positions in this occupation the title supervisory secretary applies to positions in this series meeting the definition for supervisory positions contained in. The administrative secretary must have a highlevel of verbal and written communication skills and will perform a variety of duties and responsibilities including, but not limited to.

Administrative secretary job description the primary function of an administrative secretary is to ensure that the administrative operations of the office they work in run smoothly. Duties of a secretary are often unseen by the public but can be vital to helping a company stay organized and on track. Organize, coordinate and schedule a variety of office activities to assist the administration with tasks, prepare and accurately maintain a variety of reports, records, and files relating to students, operations, and activities. Arrange, schedule and organize board meetings, staff meetings and other. In smaller companies, where such roles may not exist, employees must work together to ensure that administrative duties are completed. Duties and responsibilities of a secretary too many.

Distinguishing characteristics this classification is distinguished from that of secretary ii in that the scope of work and responsibilities are more complex and require a higher degree of independent judgment and initiative. Administrative secretary series category definition this category includes positions where there is provision for typing, stenographical, secretarial and general clerical duties and where there may be a requirement to pass tests as required by the civil service commission. Make sure to add salary, requirements, benefits, perks, and steps to apply for the specific role at your company. Secretaries, in any organization, play a pivotal role. Secretary 9 four years of office experience involving administrative support practices, including one year equivalent to advanced 8level administrative support work, or equivalent to a secretary e8, or legal secretary e8. Secretaries assist the heads of institutions and enterprises with their agility and expertise. From managing schedules, coordinating conferences, and fielding calls to planning events, deciphering approved paperwork, and creating powerpoint exhibits, in the meanwhiles administrative assistants are anticipated to effortlessly and successfully juggle it all. Handle information requests from clients and visitors. Duties and responsibilities provides administrative and works cooperatively with team members to support completing the human resource department work plan and actively participates in the departments strategic planning sessions. These duties are often performed by a secretary, receptionist, administrative assistant, executive assistant or office manager. Assists with drafting employee correspondence, such as letters of offer, employment agreements. What are the duties of an administrative secretary.

Provide an open communication link between the board committee, subcommittees, members and. Must be able to multitask, accept and follow instructions about office procedures. Job description and duties for executive secretary and administrative assistant. Use our job description tool to sort through over,000 other job titles and careers. They usually perform their tasks using mail services, telephone, email accounts, fax machines, photocopiers, and internet sources. You will assist colleagues and executives by supporting them with planning and distributing information. Among their duties they schedule meetings, manage projects, conduct researches, organize electronic files, etc. Secretaries are responsible for performing clerical and administrative duties inside an organization. Supports managers and employees through a variety of tasks related to organization and communication. Duties of secretary under article v, section 8 d of the prsa bylaws, the prsa secretary shall act as secretary of all.

Administrative secretary tennessee administrative office. Perform a wide variety of clerical and secretarial duties to organize, coordinate and schedule school office activities, assist the administration in. Under the direct supervision of the vice president of facilities and risk management, the administrative assistant provides administrative, clerical and project support to the facilities and risk management unit. To proactively provide administrative support for our clients including filing, word processing, and reprographics work. The secretary is a vital member of the executive board of your organization. As an organization leader, the secretary must be a responsible person who will carry out the duties of the office with great care. Administrative secretary responsibilities and duties. Position classification standard for secretary series, gs0318. Administrative secretary page 2 of 3 coordinates the documentation and word processing of performance evaluations. Ability to read and write in english in order to process paperwork and follow up.

Summary description under direction, provides high level administrative assistance to a department head. Project a professional company image through inperson and phone interaction. Characteristic duties and responsibilities essential functions for this position are on file in the office of human resources for your information serves as. Administrative secretary summary description under. The administrative secretary provides general administrative and secretarial support to managers, executives and other personnel in office settings. This employee is responsible for performing clerical andor record keeping tasks required in the daily activities of school board work. Church secretaryadministrative assistant job description. Typing with adequate speed and accuracy and transcribing ability. Reports to chief of police and works in conjunction with city hall administrative assistant. Performs varied and responsible secretarial and office support duties to assist in the processing and completion of administrative operations for assigned administrative offices. The administrative assistant will be responsible for ensuring the efficiency and smooth operations for the vice president and the unit. Duties of this position include but are not limited to.

In the executive board meeting, the secretary should take part in all discussions. Monday thursday 18 hoursweek depending on church programs and events. Incumbents in the administrative secretary class are assigned significant responsibility for carrying out administrative and office secretarial duties, frequently of a. Administrative secretary class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Job description job title administrative secretary ecasd. Administrative assistant job description template workable. They handle an offices administrative activities in almost every sector of the economy, including schools, government, and private corporations. This free secretary job description sample template can help you attract an innovative and experienced secretary to your company. Job description church secretary administrative assistant. The secretary is the key administrative officer of the club and is responsible for the efficient management of the organisation. Some tasks may include the use of shorthand or dictaphone. The primary role of a litigation legal secretary is to provide direct secretarial and administrative support to legal advisers to help them out with client calls, client visits, and correspondence in a way that promotes the images and ethos of the legal firm. First baptist church of diamond is seeking an administrative assistant for a very active church office, multistaff setting.

Church secretaryadministrative assistant job description hours. Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. However almost all secretarial jobs will involve an element of each of these listed typical work tasks and. The as may prepare correspondence independently from notes, instructions or on their own initiative, assuring appropriate form, style, punctuation, spelling and.

Under direction and supervision of chief of police, performs clerical duties pertinent to the police department and city hall as required. Use our job search tool to sort through over 2 million real jobs. Administrative secretary resume samples and examples of curated bullet points for your resume to help you get an interview. If you are looking out for an appropriate secretary job description, you need to select a particular category first. Duties and responsibilities vary depending upon the agency or department to which the employee is assigned. A secretary manages her bosss itinerary, assists in decisionmaking, and attends meetings. The secretary job description provides a list of the key tasks, duties and responsibilities associated with the secretarial job. Special education administrative secretary job description. Administrative assistant job description job description. List of administrative secretary responsibilities and duties.

To carry out secretarial, administrative and clerical duties under the direction of the directors or the administration manager. An incumbent may perform a variety of secretarial and clerical duties which are limited in complexity. Administrative assistant agquest financial services, inc. Administrative assistants and secretarys handbook pdf. They perform a variety of administrative as well as coordinative duties.

Administrative secretaries play a vital role in any business as they provide support to managers and make sure daily operations run smoothly. Under administrative direction performs secretarial duties and a variety of specialized word processing. We make the hiring process one step easier by giving you a template to simply post to our site. Administrative secretary resume samples qwikresume. Performs office support work of an administrative nature involving responsibility for facilitating management details for a division director, assistant director, branch manager or an equivalent position. Performs a diversified range of administrative support duties for department including document preparation, meeting. Processes administrative details not requiring the immediate attention of assigned administrator.

Responsible for confidential and time sensitive material. As a secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office. This administrative assistant job description template is optimized for posting to online job boards or careers pages and easy to customize for your company. Executive secretary and administrative assistant job. Summary of essential job functions answer phone callsemails relay messages schedule appointments and track calendars schedule travel arrangements. Executive secretary e10 five years of office experience involving administrative support practices, including two years equivalent to advanced 8 level administrative support work, secretary e8, or legal secretary e8. Administrative secretary ii escambia county school district page 2 of 3 compiles and maintains accurate and uptodate records such as mailing lists, expense account information, incoming and outgoing items related to deliveries and transactions, data, and other bookkeeping duties. The litigation legal secretary job description template offers a details job description. Performs administrative duties and coordinates aspects of special projects, programs, or events involving multiple departments andor locations. An administrative experts job requires a numerous differ of skills.

Examples of administrative secretary duties include. Performing complex clerical and secretarial work involving frequent detailed duties of an administrative nature. Provide full admin support to the team and department perform dataentry, documentation, printing and filling duties maintain a proper and user friendly filling and document control system for recording and tracking of all documents. Major duties and responsibilities may include, but not limited to the following. Unlike other secretaries, administrative secretaries are responsible for a variety of administrative aspects in addition to standard secretarial duties.

The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. An administrative secretary, commonly known as an administrative assistant, usually works in one of three areas. If appropriate, the secretary should make copies of the. Summer hours june to midaugust tend to be shorter and times around christmas and the lent season longer. The secretary role will vary depending on the sector, the size of the employer and the level of the job. Duties include general clerical, receptionist and project based work. Provide confidential secretarial services to district administrator using discretion with frequent sensitive. Sometimes, she will also have to assist in the compilation of the financial reports, budgets, plans, etc. Specifications are not intended to reflect all duties performed within the job. Secretaries and administrative assistants, except legal, medical, and executive form the largest subcategory of secretaries and administrative assistants. Execute timely, efficient and effective operations of the department.

Even though these professionals are hired in various areas like general business, medical field, and legal professions, the job duties commonly listed in successful administrative secretary resume revolve around the following processing data. Administrative secretary resume samples velvet jobs. Or four years of office experience involving administrative support practices, including two years equivalent. Hearing must be good to have the ability to understand information to perform job duties. Secretary e8 three years of office experience involving administrative support practices, including one year equivalent to experiencedlevel administrative support work or equivalent to a secretary 7 or legal secretary 7. Roles and responsibilities secretary 1 roles and responsibilities of the secretary terms of office the prsa secretary position is a oneyear term. We are looking for a responsible administrative assistant to perform a variety of administrative and clerical tasks. Secretaries and administrators play a supportive role in organisations where they are employed to undertake a variety of administrative tasks.